The tiny little word “no” is often the most difficult one to say. If you are worried about hurting someone’s feelings there are ways to say “no” gracefully.
Take a moment and think before your give your answer
While you’re thinking, consider your priorities, and then either say “yes” or “no.” Answering “no” quickly makes it obvious that no matter what the person would ask, your answer would be “no.” Start on a positive note by thanking the person for thinking of you.
Be honest
Follow up with the reason you can’t accept the request. If you can give the real reason you’re unable to help, it’s kind to let them know. “I’d love to help. Unfortunately, I’m already overextended.” It isn’t always necessary to over-explain.
Keep your explanation short and sweet.
Sometimes a simple, “thank you” is all you need to offer. Saying less makes it harder for someone to sabotage your “no” by pressuring you for more information as to why you won’t say “yes.”
If it’s someone you know well, it’s usually a lot easier to reply with a simple “no.” The proper “no” is a polite “no,” which is three things: a definitive answer, a summary of the reasons for it, and a suggestion for alternative.
If it’s someone you don’t know very well, the best approach is to phrase your refusal as kindly as possible.
Remain polite and warm
Keep your demeanor light, and, of course, smile. Don’t let someone guilt you into doing something by making you feel bad about your decision. You will find self-respect in making decisions that are in line with your priorities, regardless of what others think of you.
